Grants & Contracts Financial Administration
Time & Effort Certification/Reporting
The Time & Effort Confirmation report is produced monthly and quarterly and includes paid cost distributions for each employee paid. The purpose of the report is to provide assurances the salary costs, as charged, are representative of the actual time and effort expended by employees during the period of activity. If actual Time & Effort differs significantly from the paid distribution (5% or more of total effort), an adjustment or redistribution of costs must be made in the Human Resource System which feeds accounting records. Temporary changes, however, may be ignored if the result in less than a 5% change in total effort measured over the entire academic semester.
Best practices suggest Time & Effort Confirmation for sponsored programs should be completed the following month or quarter. If errors are detected concerning the amount of pay, the department must contact Payroll.
Confirmation reports may be signed electronically by the department head or an authorized person with knowledge of the effort certifying effort confirmation.
Link to Banner ePrint where where Effort Reports (PZREFRM) are available in the Finance 1 Repository.
Click here to view Policy & Procedure 3-0321 (Time & Effort Confirmation for Sponsored Programs in Compliance with Federal Requirements)