Policies and Procedure

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Workforce policies apply broadly across all institutional locations; however, some campuses maintain supplemental or campus‑specific policies that supersede or provide additional clarification based on local workforce needs. Other policies apply across all institutional locations unless otherwise noted.

Policy Number	Link
2-0824	Academic Accommodations for Students with Disabilities
2-0301	Academic Administrator Administrative Increment
2-0820	Academic Forgiveness
2-0822	Academic Integrity Policy
2-0215	Academic Program Review
2-0101	Academic Rank for Non-Teaching Personnel
7-0601	Accepting Gifts of Physical Resources
2-0206	Adding and Dropping Courses and Withdrawing from the University
2-0501	Administrative Information Systems
2-0801	Admission of First-Time-Entering Undergraduate Students
2-0112	Annual Faculty Appraisal and Development Program
2-0302	Annual Performance Appraisal of Academic Administrators
2-0821	Appeal of Final Grade Not Involving Alleged Violations of Academic Integrity
1-1201	Appointment of Interim or Acting Administrators
3-0601	Appropriate Use Policy
2-0212	Approval of General Education Courses
3-0253	Assignment of Fund Codes for Grant and Contract Awards
3-0713	Attendance and Leave for Staff
2-0217	Attendance Policy for Students
1-0604	Audits Which Uncover Criminal Acts
1-0107	Availability of University Facilities
2-0220	Awarding Honorary Degrees
2-0114	Awarding Posthumous Degrees
3-0771	Background Check Policy for Faculty and Graduate Assistants and or Associates (Teaching and Research)
3-0330	Billing and Receivable System
3-0522	Bomb Threats
1-0137	Branding and Advertising
5-0805	Cable Channel 17 - Access to Program Air Time
3-0523	Campus Threats and Violence
1-0505	Care and Use of Animals in Research, Testing, and Teaching
2-0903	Career-Track Faculty Positions
3-0128	Cellular Services
3-0854	Central Receiving Station
4-0138	Classifying Funds as Organized Research Under Uniform Guidance (Formerly OMB Circular A-21)
3-0203	Clothing and/or Uniforms Provided to Employees
3-0331	Collections, Deposit and Control of Cash, Checks or Credit Cards Received in the Name of Oklahoma State University
1-0203	Collegiate Licensing and Trademark Usage
4-0401	Compensation to Human Subjects
4-0125	Complaints of Research Misconduct
4-0130	Conflict of Interest in Sponsored Programs
1-0540	Consideration of Removing Names of Facilities
3-0839	Control/Abatement of Asbestos in Campus Facilities
3-0720	Corrective Actions and Termination of Employment for Staff
4-0137	Cost Accounting Standards - Applicable Credits and Incidental Receipts
1-0113	Cost Sharing in Sponsored Research and Service Projects
4-0135	Costing Practices for Sponsored Research and Service Projects
2-0202	Course Action Requests
2-0109	Cumulative Review of Tenured Faculty
3-0814	Custodial Services
3-0602	Data Stewardship: Data Classification Policy, Responsibilities and Guidelines
3-0721	Definitions, Exemption and Amendments for Administrative and Professional Staff
1-0136	Digital Accessibility
3-0126	Disposition of Surplus Property
3-0252	Distinguishing Between Gifts, Grants, and Contracts
1-1205	Drug-Free Workplace
2-0401	Educational Television Services
3-0336	Electronic Commerce at Oklahoma State University
3-0322	Electronic Use of Social Security Numbers
1-0134	Employee Domestic and International Travel
3-0121	Employee Indemnification Bonding
3-0117	Employee Liability Insurance
3-0256	Employment Incentive Awards
1-0401	Employment of Athletic Department Exempt Staff and Intercollegiate Coaches
1-0803	Employment of Internationals
3-0706	Employment, Promotion and Transfer for Classified Staff
3-0726	Employment, Resignation, Suspensions, and Dismissals for Administrative and Professional Staff
1-0520	Energy Management and Conservation
1-0101	Equal Opportunity Affirmative Action
1-0109	Excavation, Alterations, Renovations, and Additions for Facilities
1-0114	Extending Job Offers to Prospective Faculty
5-0601	Extracurricular Use of University Facilities, Areas for the Purpose of Expression
1-0123	Facilities Planning and Space Utilization Committee
4-0106	Facility and Resource Use Agreement
2-0602	Faculty Charges from the University Library
2-0113	Faculty Sick Leave
3-0708	Family and Medical Leave Act
2-0701	Family Educational Rights and Privacy Act (Buckley Amendment)
3-0127	Federal Property Management Standards
2-0106	Fee Waiver Scholarships
2-0806	Fees Tuition and Special Charges to Students
2-0216	Final Exam Overload and Common Final or Evening Exam Conflict
3-0826	Fire Protection and Safety
3-0834	Fire Safety Sprinkler Systems
3-0201	Fiscal Procedures and Accounting Systems
1-0702	Gender Discrimination and Sexual Harassment Policy and Title IX Grievance Procedure - Revision in progress
3-0421	Graduate Research Assistants, Associate Tuition Waivers
3-0251	Grants and Contracts Financial Administration
3-0822	Graphics Painting in Campus Buildings
3-0746	Grievances and Complaints for Staff
2-0110	Guidelines to Govern Workload Assignments to Faculty Members
3-0838	Handling and Disposal of Hazardous Chemicals
1-0301	Handling of Gifts to the University
3-0535	Hazard Communication Program
3-0837	Hazardous Materials- Training Hazmat Employees
3-0712	Human Resources Information Management Systems
2-0901	Informal Ombudsman Review of Qualified Faculty Employment Issues, and Informal Voluntary Mediation of Qualified Faculty Employment Issues
3-0747	Informal Ombudsperson Review and Informal Voluntary Mediation of Qualified Staff Employment Issues
3-0604	Information & Resources: Access Control Policy
3-0603	Information Security
3-0605	Information Security: Security Awareness
2-0221	In-State Out-of-State Status for Tuition Purposes
4-0301	Institutional Biosafety Policy
4-0303	Institutional Laser Safety
4-0302	Institutional Radiation Safety
1-0202	Intellectual Property
1-0117	Interdisciplinary and Cooperative Programs
3-0125	Inventory of Fixed Assets
3-0180	Lake Carl Blackwell
3-0501	Law Enforcement Services
3-0711	Layoff and Reduction in Work Force for Staff
2-0601	Locations of Library Collections
3-0750	Long Term Disability
3-0719	Military Leave
1-0135	Minors Participating in OSU-Related Activities and Programs
3-0202	Miscellaneous Compensation Payments to Internationals for Independent Personal Services
3-0810	Mission Statement
1-0118	Multiple Private Awards for Sponsored Projects with the Same General Objective
2-0810	Native Speakers, Academic Credit
2-0905	Nomination and Appointment Process for Regents Professor
3-0745	Nondiscrimination, Equal Opportunity and Affirmative Action for Administrative or Professional and Classified Staff
5-0201	On-Campus Credit Courses Offered Through Extension
1-0130	Open Records
2-0208	Ordering Textbooks
6-0301	OSU Stillwater Housing Residency Requirements
2-0115	Overload Pay for Faculty
3-0512	Parking and Traffic Signage and Enforcement
3-0335	Payment of Student Fees, Tuition, and Charges
3-0255	Payments for Stipends, Travel, Dependency Allowance or Other Participating Costs on Grant or Contract Funded Training Programs
3-0320	Payroll
3-0741	Performance Evaluation Program for Staff
1-0111	Physical Facilities--Space and Facilities Inventory
4-0115	Policy for the Protection of Human Subjects in Research
1-0705	Political Activities of Employees
3-0823	Posting Items in Hallways
2-0210	Prefinals Week
1-0102	Presentations to the Board of Regents by Representatives of the Campus Community
5-0521	Printing Off-Campus
2-0213	Priority Enrollment for Continuing Students
2-0211	Procedures for Initiating and Discontinuing Academic Options or Degree Programs
3-0732	Procedures to Govern Compensated Outside Activities of Administrative and Professional Staff Members
2-0111	Procedures to Govern Overload Assignments, Outside Professional Activities, and Other Outside Activities of Faculty Members
3-0145	Procurement
3-0842	Procurement and Installation of Fume Hoods
3-0818	Procurement of Carpeting
1-1204	Professional Development-Retreats
3-0110	Property Insurance
3-0830	Public Assembly Events in Campus Buildings
1-0104	Public Speaking
4-0120	Publishing Results of Sponsored Research Projects or Programs
3-0420	Purchase of Food and Non-Alcoholic Beverages on Sponsored Project Funding
3-0241	Purchasing Card
3-0146	Purchasing Equipment on Sponsored Agreements
2-0902	Reappointment, Promotion and Tenure Process for Ranked Faculty
4-0139	Recharge Centers and Sponsored Agreements
3-0190	Records and Documents Retention, Security and Control
3-0540	Red Flags Rules and Identity Theft Prevention
2-0802	Reinstatement of Undergraduate Students After Academic Suspension
3-0362	Reporting and Taxability of Assistantships, Fellowships, Scholarships, Fee Waivers and Other Payments to Students
4-0201	Requirements for Training in the Responsible Conduct of Research
2-0128	Requirements for Undergraduate and Graduate Minors
3-0710	Resignations for Classified Staff
2-0222	Restriction of Forming Higher Learning Commission (HLC) Additional Locations
2-0214	Retention of Grade Books and Records
4-0136	Retroactive Cost Transfers
1-0305	Routing Systems--Proposals, Grants, Contracts and Agreements
3-0148	Sale of Goods or Services to the University by an Employee
3-0521	Security Alarm Systems
3-0513	Shuttle Bus Operations
3-0716	Sick Leave for Staff
3-0911	Signage and Graphics
7-0501	Solicitation of Gifts from Corporations and Foundations
1-0105	Solicitation on Campus
2-0102	Space for Retired Faculty Members
2-0107	Spousal Partner Hires
3-0714	Staff Training and Development
2-0209	Standards for Semester-Credit-Hour
3-0260	State Regents Endowed Chair and Professorship Program
4-0140	Stores
2-0823	Student Discrimination Grievances
6-0101	Student Employment Job Listing
1-0133	Student Travel
2-0204	Summer Session Period
5-0202	Supplemental Credit Courses Offered Through Extension
1-0402	Team Travel
3-0881	Telecommunications Services--Order or Change
1-0119	The Oklahoma State University Museum
3-0321	Time & Effort Confirmation for Sponsored Programs in Compliance with Federal Requirements
3-0742	Timekeeping and Overtime
1-0530	Tobacco Use and Smoking Preparation Use In or On University Property
3-0144	Trade-Out
1-0106	Transfer of Property to Other Organizations
1-0116	Transfer or Termination of Sponsored Research or Service Agreements
2-0203	Transfer Probation Policy
3-0160	Transportation Services Motor Pool and Motor Vehicle Service Station
3-0740	Uniform Position Classification and Pay Plan for Administrative or Professional and Classified Staff
2-0207	University Academic Format and Final Examination Policy
2-0108	University Enrollment and Fee Waivers for Faculty
3-0744	University Enrollment For Staff
3-0709	University Holidays
3-0846	University Mailing Systems
4-0105	University Research
1-0115	Use of Cost of Education Allowance
1-0112	Use of Funds
2-0603	Use of Library Facilities and Materials
2-0205	Use of Space for Academic Activities Other Than Regularly Scheduled Classes
6-0802	Use of Schedulable Student Union Public Space
1-0103	Use of the University Name
3-0161	Vehicle Liability Insurance Coverage
3-0170	Vending and Laundry Services
2-0906	Verification of Instructional Faculty Qualifications
2-0105	Waiver of Non-Resident Tuition of Graduate Assistants
2-0103	Waivers of Resident Tuition For Graduate Teaching and Research Assistants
1-1301	Weapons, Firearms, Ammunition, Fireworks, Explosives, and Dangerous Chemicals
3-0770	Workers' Compensation

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Policy Update/Creation

University policies are managed by the Office of the Senior Vice President and Chief Financial/Administrative Officer.

To update a current policy or initiate a new policy, please contact the SVPAF office (744-2690 or via email) for the current file in Word format. Use the Track Changes feature in Word to record your changes. All revisions must be tracked on the same document.

The following may be helpful to review prior to updating or creating new policies.

Guidelines for Updating Current/Creating New Policies & Procedures

Policy Template

Each revised or new policy must be submitted with the following:

Policy Submission Checklist - details the documentation required for submittal

One-Page Summary - summarizes the changes and the justification for said changes

One-Page Summary for New Policies - provides justification for the new policy

Once you've submitted the updated/new policy with all required documentation, it will be sent out for review by the Leadership team. If approved, the policy will be posted to the Policies and Procedures page, unless it also requires approval by the Board of Regents for the Oklahoma A&M Colleges.

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